Set Up & Removal

 

Set up dates are September 25th thru September 30th. You must check in between 10am-4pm at the Visitor Information Center before setting up in order to obtain your location and sign with your name and number that is required to be displayed on your Scarecrow.   Scarecrows must remain on display during the entire Scarecrow Showcase Event.

 

Removal dates are November 1st thru November 3rd.   Scarecrows must be removed before November 4th.  If not removed during that time period, Scarecrows become the property of Main Street Covington and the City of Covington and will be removed.

 

You are responsible for all trash, trash bags and other items not normally found on the square.  All trash and associated items must be removed in their entirety and the Square shall be left in a clean and orderly state. 

 

The local merchant’s trash/dumpster/receptacles and electrical outlets are not permitted for use. 

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Construction

 

All Scarecrow entries must be hand-made. No commercial costumes, rubber masks, etc. will be allowed. Scarecrows will be subject to all weather conditions, therefore, construction materials should be durable and all ornamentation securely attached. The use of living materials is allowed; however, decorations such as cut pumpkins may not last the duration of the exhibition and therefore their use is discouraged. If you decide to use pots of live plants, we ask that you keep them watered through the showcase.  You may use additional props such as: cornstalks, straw bales (only on non-grassy areas) a bench, bicycle, etc. as long as they remain within your site.  

 

Absolutely NO loose hay/straw. 

 

It is important to keep a watchful eye on your Scarecrow during the month of October. It may need occasional repairs due to wind and rain. We want the showcase to look nice throughout the entire month. If left unattended with subsequent damage, your Scarecrow becomes property of Main Street Covington and will be removed and you will become ineligible to win any prizes.

 

City regulations state NO item may be attached, tied onto or hung from any trees, benches, monuments, or lampposts.  NO stakes, spikes or poles are to be driven into the ground.  All structures shall employ surface anchors such as sand buckets, bricks, etc.  If your Scarecrow display uses stakes, spikes, poles or has anything driven into the ground, your Scarecrow will be disqualified and will become property of Main Street Covington.

 

You will not be allowed to use the electrical outlets around Downtown Covington.  If you would like to include lights of any kind with your Scarecrow, please use battery operated or solar powered lights.  If event organizers see a Scarecrow plugged up to an electrical outlet, that      Scarecrow will be removed.

 

Limitations  

 

Scarecrow sites will be approximately 3’x6’. Exhibits may contain more than 1 Scarecrow as long as they fit into the allotted space; however, points will be deducted from you score if exhibit exceeds and 3’x6’ space. 

 

Scarecrows must not obstruct or impede pedestrian or vehicle traffic.  Please make sure that pedestrians can easily walk past your display.

 

Scarecrows must be in good taste. They cannot be gruesome, bloody, or scary, and cannot reflect controversial social or political situations.  We reserve the right to deny entry privileges of displays to be considered offensive or not “family-friendly”.  Business entries may contain advertising but only one business per entry.

 

Entry/Display Signage

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A numbered sign with the exhibitors name will be provided to each exhibitor and it must accompany each exhibit. This will help friends and family find entries when visiting Downtown.  Political statements are not permitted; however, business entries may contain advertising.

 

Damage

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Main Street Covington, the City of Covington, or their agents, will not be held responsible for any damage to Scarecrow entries.